Privacy Notice
As data controller under the Turkish Law No. 6698 on the Protection of Personal Data ("KVKK") and the Communiqué on the Procedures and Principles for Fulfilling the Obligation to Inform, EyüpoÄŸlu Danışmanlık ve Kongre Hizmetleri (International Lumina Science Academy — INLUSAC) ("the Company") explains below how we process the personal data of people who visit the inlusac.com website and contact us. Our site presents our company, products and services and lets you contact us; no sales are made through the site.
1. Personal data processed, purposes and legal bases
| Data category | Purpose of processing | Legal basis |
|---|---|---|
| Identity and contact details (name, e-mail, phone), company details and the content of your message (form messages are stored in our administration panel and a copy is forwarded to our mailbox) | Responding to questions, requests and complaints you send through the contact form, by e-mail or by phone | Necessary for entering into a contract, and our legitimate interest (KVKK Art. 5/2-c, f) |
| Name, title, organisation and contact details of company representatives; quotation and meeting records | Preparing quotations, providing information about our products and services, managing business relationships with customers and suppliers | Conclusion or performance of a contract, and our legitimate interest (KVKK Art. 5/2-c, f) |
| Transaction security data: IP address, access time, pages viewed, browser and operating system (server logs) | Operating the site securely, detecting and preventing attacks and misuse; obligations under Law No. 5651 | Legal obligation and legitimate interest (KVKK Art. 5/2-ç, f) |
Our own visitor statistics are kept without cookies and without storing any data that identifies you, as aggregate figures only. We do not ask for special categories of personal data (health, religion, ethnic origin, etc.); please do not include such information in form messages.
2. How personal data is collected
Your personal data is collected electronically, by fully or partly automated means, through the contact form on our site, e-mail and phone conversations, and through server logs and cookies created while the site operates.
3. Transfer of personal data
Limited to and in proportion with the purposes above, your personal data may be transferred to the suppliers that provide our hosting (server), e-mail and IT services; our business partners and accountant, where required within our business relationship; our lawyers in the event of legal disputes; authorised public institutions and courts, upon request, in accordance with Articles 8 and 9 of the KVKK. We do not sell or rent your personal data or share it with third parties for advertising.
Map, video and social media links on our site open the page of the relevant service (e.g. Google, YouTube, Instagram). On those services your personal data is processed under their own privacy policies.
4. Retention periods
Your personal data is kept for as long as the purpose of processing requires and for the periods set out in the applicable legislation. At the end of that period it is deleted, destroyed or anonymised in accordance with the Regulation on the Deletion, Destruction or Anonymisation of Personal Data.
- Contact form messages (the record in our administration panel and the copy in our mailbox) and e-mail correspondence: up to 2 years from the conclusion of your request
- Correspondence that leads to a quotation or business relationship: 10 years, together with commercial books and documents
- Transaction security (server) logs: up to 2 years
5. Data security
In line with Article 12 of the KVKK, we take the technical and organisational measures needed to prevent unlawful processing of and access to your personal data: our site works only over an encrypted connection (HTTPS), access to the administration panel is restricted to authorised persons and logged, software and server configurations are kept up to date and data is backed up regularly. Although no data transfer over the internet can be guaranteed to be completely secure, we take due care to minimise the risks.
6. Your rights as a data subject
Under Article 11 of the KVKK you have the right to learn whether your personal data is processed; to request information about it if so; to learn the purpose of processing and whether it is used for that purpose; to know the third parties in Türkiye or abroad to whom it is transferred; to request correction if it is incomplete or inaccurate; to request its deletion or destruction under the conditions of Article 7 of the KVKK; to request that corrections and deletions be notified to the third parties to whom it was transferred; to object to a result against you arising exclusively from automated analysis; and to claim compensation if you suffer damage due to unlawful processing.
7. How to apply
Under the Communiqué on the Procedures and Principles of Application to the Data Controller, requests concerning your rights must be submitted in writing in Turkish, stating your name, Turkish ID number (for foreign nationals: nationality and passport / ID number), an address or e-mail for notification and the subject of your request, through one of the following channels. We will also do our best to answer requests sent in English.
- With a signed petition, in person or through a notary, to Çankırı Karatekin Üniversitesi Teknokent, Tüney Köyü, Merkez / Çankırı, Türkiye
- Signed with a secure electronic or mobile signature, to info@inlusac.com
- From an e-mail address you have previously given us and that is registered in our system, to info@inlusac.com
Your request will be concluded free of charge as soon as possible and within 30 days at the latest, depending on its nature; if the process requires an additional cost, the fee set by the Personal Data Protection Board may be charged. If your request is rejected, you find the answer insufficient or no answer is given in time, you may file a complaint with the Turkish Personal Data Protection Board within 30 days of learning of the answer, and in any case within 60 days of the application date.
8. Updates
This notice may be updated to reflect changes in the legislation or in how our site works. The current version is always published on this page.